Oracle Payables
When you match an invoice to a purchase order in Oracle Payables, the project information from the purchase order is copied to the invoice. When you enter new project-related invoices in Oracle Payables, you only need to enter project information on the source document, the invoice. If you use distribution sets with project information, Oracle Payables automatically supplies project information for your supplier invoice distribution lines.
Matching Invoices
If you use Oracle Purchasing and have already associated project-related information to a purchase order, and you are matching an invoice to a purchase order using the Invoices windows instead of manually creating invoice distribution lines, Oracle Payables automatically copies the project information from the purchase order to the invoice.
You cannot change the project information that is copied from the purchase order to the invoice.
Entering Invoices
You can enter project-related invoices directly in the Invoices windows in Oracle Payables. You can enter project-related information in the Invoice Summary folder which will default to all distributions you enter for the invoice. These values can be overridden. You also enter project-related information in the Distribution Summary window. You can create a folder with project-related fields to be used for entering information. An invoice can have both project-related and non-project-related distribution lines.
Using Distribution Sets
You can define project-related distribution sets using the Distribution Sets window by specifying project information for the distribution set lines. You can use project-related distribution sets for any project class (contract, indirect, and capital) costs which recur over time.
When you enter invoices, you can enter a distribution set to facilitate invoice entry by reducing or eliminating entry of invoice distributions. You can use distribution sets to create project-related invoices in the following Oracle Payables forms:
Posting Invoices
After you process invoices according to your business policies, you approve them in Oracle Payables, and interface the invoice information to Oracle General Ledger interface tables. You use the Payables Transfer to General Ledger process in the Submit Request window in Oracle Payables to interface invoices to Oracle General Ledger.
In Oracle General Ledger, you post the invoice interfaced data to update your account balances.
Entering Default Project-Related Information
You can enter default project-related information for Oracle Payables.
To enter default project information for a single supplier invoices:
1. In Oracle Payables, open the Invoices window located under Invoices, Entry.
2. Enter default project information to be used to create the distribution lines for the invoice.
3. Save and continue entering the invoice information.
Suggestion: Create project-oriented folders at the invoice and invoice distribution line level to make it easier and faster to enter project related information for your invoices.
To enter default project information in supplier invoice distribution sets:
1. In Oracle Payables, open the Distribution Sets window located under Setup, Invoice.
2. For project-related distribution lines, check the Project Related box. This will open the Project Infomation window.
3. Enter default project information to be used to create the distribution line, then select OK to close the window.
You can review and change project information in the distribution set by selecting the Project Information button at the bottom of the window.
