Previous  Next          Contents  Index  Navigation  Glossary  Library

Using Oracle Alert in Oracle Purchasing

Several Oracle Applications products, including Purchasing, include the functionality of Oracle Alert to provide you with on-line exception reporting capability.

Oracle Alert is a customizable exception control application that:

Purchasing supplies you with several pre-coded alerts that you can use with or without customizing. These alerts help you identify forecast overconsumption. See: Using Predefined Alerts.

You get the alerts described in the following pages if you have Oracle Alert. You can also create your own alerts to notify you when a user takes a specific action, or notify you about specific exceptions found in your Purchasing database. You can also create alerts that send messages about key indicators, according to a delivery schedule you define. See: Overview of Oracle Alert.

Expiration and Release Control Alerts

For planned purchase orders, blanket purchase agreements, and contracts, you can establish expiration and release control notification conditions and specify the number of days before the condition is met that you want to be notified. By selecting Notification Controls on the Special menu in the Purchase Orders window, you can specify the following notification conditions:

When the notification conditions are met, Purchasing sends you one of the following Oracle Alerts so that you can take appropriate action:

Amount Not Released Alerts you that the total planned amount released to date against a planned purchase order, blanket purchase agreement, or contract purchase agreement is insufficient.
Amount Released Alerts you that the total amount released to date against a planned purchase order, blanket purchase agreement, or contract purchase agreement meets or exceeds specified amounts.
Expiration Alerts you that a planned purchase order, blanket purchase agreement, or contract purchase agreement is about to expire.

See Also

Entering Purchase Order Notification Controls

Predefined Purchasing Alerts

Oracle Alert supplies you with the following predefined alerts for Purchasing that you can use with or without customizing. For each pre-coded alert, we include:

Approved Standard Purchase Orders

This alert shows the number of approved purchase orders created by each buyer during the past N days.

Alert Type Periodic
Periodicity On Demand
Inputs Number of days
Distribution User defined

Blanket Notification Expiration

This alert shows the blanket purchase agreements that are about to expire.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Blanket Notification Not Released

This alert shows the blanket purchase agreements for which an insufficient amount has been released.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Blanket Notification Released

This alert shows the blanket purchase agreements for which the desired amount has been released.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Blanket Purchase Releases over Threshold

This alert looks for blanket purchase releases that exceed a certain dollar amount.

Alert Type Periodic
Periodicity On Demand
Inputs Number of days
Dollar amount
Distribution User defined

Contract Notification Expiration

This alert shows the contract purchase agreements that are about to expire.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Contract Notification Not Released

This alert shows the contract purchase agreements for which an insufficient amount has been released.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Contract Notification Released

This alert shows the contract purchase agreements for which the desired amount has been released.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

No Receipt Required on Purchase Order Shipment

This alert looks for purchase order shipments where two-way matching is allowed.

Alert Type Periodic
Periodicity On Demand
Inputs Number of days
Distribution User defined

Planned Notification Expiration

This alert shows the planned purchase orders that are about to expire.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Planned Notification Not Released

This alert shows the planned purchase orders for which an insufficient amount has been released.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Planned Notification Released

This alert shows the planned purchase orders for which the desired amount has been released.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution Buyer

Small Business Suppliers

This alert shows your suppliers who are identified as small businesses.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution User defined

Standard Purchase Orders over Threshold

This alert looks for standard purchase orders created in the past N days that exceed a certain dollar amount.

Alert Type Periodic
Periodicity On Demand
Inputs Number of days
Dollar total
Distribution User defined

Suppliers on Hold

This alert shows the suppliers that you have placed on hold.

Alert Type Periodic
Periodicity On Demand
Inputs None
Distribution User defined

         Previous  Next          Contents  Index  Navigation  Glossary  Library