Profile Options in Purchasing (Oracle Purchasing Help)


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Profile Options in Purchasing

During implementation, you set a value for each user profile option to specify how Purchasing controls access to and processes data. The table below also indicates whether you (the "User") can view or update the profile option and at which System Administrator levels the profile options can be updated: at the user, responsibility, application, or site levels.

A "Required" profile option requires you to provide a value. An "Optional" profile option already provides a default value, so you only need to change it if you don't want to accept the default.

Generally, the system administrator sets and updates profile values. See: Setting User Profile Options.

Key

You can update the profile option.

- You can view the profile option value but you cannot change it.

Profile Option User System Administrator Requirements

User User Resp App Site Required? Default Value

Account Generator: Purge Runtime Data Optional Yes

MRP: Default Sourcing Assignment Set - Required if using sourcing rules none

MRP: Sourcing Rule Category Set Required if using sourcing rules none

PO: Allow Buyer Override in AutoCreate Find Optional Yes

PO: Allow Category Override in AutoCreate Find Optional Yes

PO: AutoCreate GL Date Option Optional AutoCreate Date

PO: Change Supplier Site - Optional none

PO: Default Supplier Item Catalog Option Optional Negotiated Sources

PO: Display AutoCreated Quotation Optional Yes

PO: Display the Autocreated Document Optional Yes

PO: Item Cross Reference Warning - Optional Disposition

PO: Legal Requisition Type - Optional Both

PO: Release During ReqImport Optional No

PO: Supplier Pricing Method Optional Last Price

PO: Warn if RFQ Required before AutoCreate Optional No

PO: Workflow Processing Mode Optional Background

RCV: Allow routing override - Optional No

RCV: Fail All ASN Lines if One Line Fails - Optional No

RCV: Print Receipt Traveler Optional No

RCV: Processing Mode Optional Online

Table 1 - 1. (Page 2 of 2)

Account Generator: Purge Runtime Data

Setting this profile option to Yes ensures that the Oracle Workflow data used to generate accounting flexfield code combinations using the Account Generator is purged after the Account Generator has completed.

This profile option should always be set to Yes unless you are debugging the Account Generator. It is recommended to set it to No temporarily at the User level. Running the Account Generator with this profile option set to No fills the workflow tables and slows performance.

MRP: Default Sourcing Assignment Set

This profile option indicates which sourcing rules assignment set will be used in Purchasing and Supplier Scheduling. Planning allows the user to use multiple Assignment Sets, but Purchasing looks at only a single Assignment Set. The value of this profile option should be the name of the Assignment Set used in Purchasing. This profile option must be set if the user is using sourcing rules in Purchasing.

MRP: Sourcing Rule Category Set

This profile needs to be set to display Category and Category-Organization assignments in the Assignments Sets form.

PO: Allow Buyer Override in AutoCreate Find

Yes or No indicates whether the suggested buyer (from the Enter Person window) defaulted into the Find Requisition Lines window can be cleared or overridden. The default is Yes.

PO: Allow Category Override in AutoCreate Find

Yes or No indicates whether the category (from the Buyers window) defaulted into the Find Requisition Lines window can be cleared or overridden.

PO: AutoCreate GL Date Option

Indicates the date used on purchase orders generated by AutoCreate:

AutoCreate Date The autocreate date is used as the purchase order date.

Requisition GL Date The GL date on the requisition distribution is used as the purchase order date.

PO: Change Supplier Site

Yes or No indicates whether users can change the supplier site on approved purchase orders.

PO: Default Supplier Item Catalog Option

Indicates the default source alternative region in the supplier item catalog: Negotiated Sources, Prior Purchases, Sourcing Rules, or Requisition Templates.

PO: Display AutoCreated Quotation

Controls the viewing of an autocreated quotation.

PO: Display the Autocreated Document

Yes or No indicates whether Purchasing opens the appropriate transaction window (Purchase Orders window or RFQs window) and displays the created line(s) when you autocreate a document.

PO: Item Cross Reference Warning

Indicates the Item Cross Reference Type that you want to use as a disposition warning message for requisitions.

PO: Legal Requisition Type

Indicates whether users can enter internal requisitions sourced from stock by means of an internal sales order, purchase requisitions sourced from a purchase order, or both types. Available values are Both, Internal, and Purchase.

PO: Release During ReqImport

Yes or No indicates whether Purchasing can automatically create releases during the Requisition Import process.

PO: Set Debug Workflow ON

This profile option should always be set to No.

PO: Supplier Pricing Method

Indicates the pricing method for lists of values in the Price field in purchase orders and requisitions:

Catalog Price Pricing is from quotations and blanket purchase agreements.

Last Price Pricing is from the price history.

PO: Warn if RFQ Required before AutoCreate

Yes or No indicates whether you are given a warning message and an opportunity to cancel autocreate if one or more of the requisition lines selected for inclusion requires an RFQ and has not been placed on an RFQ.

PO: Workflow Processing Mode

Affects the performance of the Purchasing approval workflow processes:

Online Completes an entire approval workflow process before letting you proceed to the next activity, but provides you with an updated Status (for purchase orders) as soon as it finishes.

Background Enables you to proceed to the next activity while the approval process completes in the background.

Whichever option you choose, you can always view the current status of a requisition or purchase order through the Requisitions Summary or Purchase Orders Summary windows.

The default value (if you don't provide one) is Background.

Note: When this profile option is set to Background, you must start the Workflow Background Process, which you access through the System Administrator responsibility. It is recommended that you set this process to run frequently, if you are using it for Background mode approvals. See: To Schedule Background Engines.

RCV: Allow routing override

Yes or No indicates whether the receiving routing assigned during requisition or purchase order entry can be overridden at receipt time.

RCV: Fail All ASN Lines if One Line Fails

If you choose Yes, you can reject an entire Advance Shipment Notice (ASN) if any ASN line fails validation or processing. If you choose No, then you can accept an ASN if at least one ASN line is successful.

RCV: Print Receipt Traveler

Yes or No indicates whether Purchasing automatically prints the receipt traveler when you perform a receipt or a receiving transaction, and when you match unordered receipts. You can always print receipt travelers from the Submit Requests window.

RCV: Processing Mode

Indicates the processing mode used after you save your work for receiving transactions:

Batch The transaction goes to the interface table, where it will be picked up the next time the Receiving Transaction Processor runs.

Immediate The transaction goes to the interface table, and the Receiving Transaction Processor is called for the group of transactions that you entered since you last saved your work.

On-line The Receiving Transaction Processor is called directly.

Key
	You can update the profile option.
-	You can view the profile option value but you cannot change it.

Profile Option	User	System Administrator				Requirements
Profile Option	User	User	Resp	App	Site	Required?	Default Value

Account Generator: Purge Runtime Data						Optional	Yes
MRP: Default Sourcing Assignment Set	-					Required if using sourcing rules	none
MRP: Sourcing Rule Category Set						Required if using sourcing rules	none
PO: Allow Buyer Override in AutoCreate Find						Optional	Yes
PO: Allow Category Override in AutoCreate Find						Optional	Yes
PO: AutoCreate GL Date Option						Optional	AutoCreate Date
PO: Change Supplier Site	-					Optional	none
PO: Default Supplier Item Catalog Option						Optional	Negotiated Sources
PO: Display AutoCreated Quotation						Optional	Yes
PO: Display the Autocreated Document						Optional	Yes
PO: Item Cross Reference Warning	-					Optional	Disposition
PO: Legal Requisition Type	-					Optional	Both
PO: Release During ReqImport						Optional	No
PO: Supplier Pricing Method						Optional	Last Price
PO: Warn if RFQ Required before AutoCreate						Optional	No
PO: Workflow Processing Mode						Optional	Background
RCV: Allow routing override	-					Optional	No
RCV: Fail All ASN Lines if One Line Fails	-					Optional	No
RCV: Print Receipt Traveler						Optional	No
RCV: Processing Mode						Optional	Online
Table 1 - 1. (Page 2 of 2)

AutoCreate Date	The autocreate date is used as the purchase order date.
Requisition GL Date	The GL date on the requisition distribution is used as the purchase order date.

Catalog Price	Pricing is from quotations and blanket purchase agreements.
Last Price	Pricing is from the price history.

Online	Completes an entire approval workflow process before letting you proceed to the next activity, but provides you with an updated Status (for purchase orders) as soon as it finishes.
Background	Enables you to proceed to the next activity while the approval process completes in the background.

Batch	The transaction goes to the interface table, where it will be picked up the next time the Receiving Transaction Processor runs.
Immediate	The transaction goes to the interface table, and the Receiving Transaction Processor is called for the group of transactions that you entered since you last saved your work.
On-line	The Receiving Transaction Processor is called directly.