Changing the Status of an Event
Once you have scheduled an event, you might need to change the status of an event later on. The types of changes you might make include:
- changing the status to Planned
Closing an Event
When an event is Full, there are no places available, but you can continue entering Requested or Waitlisted enrollments. If you want to prevent any new enrollments, you can set the event status to Closed. This automatically cancels any enrollments with the status Requested (that is, enrollments where the student's interest has not been confirmed or approved). You are given the choice to cancel any finance lines associated with these enrollments.
If the event is not full when you close it, you are given the option of redefining the maximum number of places for the event to the current number of Placed and Attended enrollments. If you choose not to do so, you can continue updating enrollments from Waitlisted to Placed until the maximum number of places is reached.
Cancelling an Event
When you cancel an event, Oracle Training Administration automatically cancels all enrollments. You can choose which cancellation status to use for the enrollments (if more that one is defined at your site). You can also choose whether to also cancel any finance lines associated with the enrollments.
Changing an Event Status to Planned
Similarly, if you change an event status back to Planned, any enrollments with the status Placed or Attended are automatically changed to Waitlisted. You are given the choice to cancel any finance lines associated with these enrollments.
Enrolling Students Retrospectively/In Advance
You can enroll students onto events in advance or retrospectively by changing the enrollment date(s) in the Scheduled Events window. For example, if you have a scheduled event running from 05 to the 08 January 1997, with enrollment dates from 01 December 1996 to 31 December 1996 and you want to enroll a student today (30 October 1996), change the enrollment start date to 30 October 1996.
Note: You cannot change the enrollment date in the Enrollments window.
See Also
Changing the Event Status or Maximum Attendees
Adding QuickCode Values
Setting Up Enrollment Statuses
Scheduling a Single Event
