Scheduling a Single Event
Create new events based on activities in the Scheduled Events window.
Understanding Event Security
If your enterprise uses organization security for events and enrollments, only users who belong to the appropriate sponsoring organization can secure the event. If you belong to the sponsoring organization, you can update and delete the event and enroll students onto the event later. If you are not assigned to the organization that is administering the event, you cannot update or delete the event nor enroll students onto the event.
See: How Does Organization Security Work?
To create an event:
1. Enter a title to identify the event, or leave the Title field blank if you want Oracle Training Administration to generate a number when you save the event.
2. Select the activity you want to run. Certain information (such as the status and the course duration) is defaulted from the activity, but you can override it.
3. Select the location where the event is run.
4. Enter the start and end dates of the event You can leave the dates blank only if you want to create an event with the status of Planned.
If you do not enter dates, the event cannot have the status Normal and you are unable to select an enrollment agreement when enrolling students on the event.
5. Enter, the start and end times (in the format 14:00 for 2pm), if you want to create sessions for the event. Ensure that the times you enter start on (or before) and finish on (or after) the earliest and latest session times.
If you are not creating sessions, you can leave the start and end times fields blank.
Securing the Event
6. Select your own organization as the sponsoring (administering) organization.
7. Check the Secure check box.
Making the Event Part of a Program
8. Check the Program Only check box to make the event part of a program, if required.
Restricting the Event to Customers or Employees
9. Check the Restricted check box only if you want to restrict enrollments to internal students with certain assignments, or to restrict enrollments to external students from selected customers. Otherwise, leave the box unchecked to open the event to any customer or external students.
Entering Administration Details
10. Select a status for the event. You can also select a user status.
The event status controls the type of enrollments you can enter for the event.
11. Enter enrollment dates to define the period in which you can create new enrollments for the event.
12. Enter the minimum and maximum number of students that can enroll on the event. Oracle Training Administration automatically sets the event status to Full when the maximum is reached.
You can also enter the maximum number of employees who can enroll on the event.
Entering Price Details
13. Select the price basis for the event:
- Customer-based means that you plan to charge customers associated with the event a block price for a certain number of enrollments. If you select Customer, you must associate one or more customers with the event and enter enrollments in the Customers for Restricted Event window.
- Student-based means that you plan to charge a price per student enrollment.
14. Enter the price basis details for the event. Ensure that the currency of the finance line is the same currency as the price basis for the event:
- If the price basis is Customer, select a currency, but do not enter a price. You enter the price for each customer associated with the event in the Customers for Restricted Event window.
- If the price basis is Student, you can select a currency and a price. This price becomes the standard price for the event, which is displayed in the Enrollment Detail window. However, users with an appropriate responsibility can charge a different amount when they enter enrollments.
Note: You cannot change the price basis if finance lines for enrollments exist for the event.
Performing the Next Steps:
See Also
Changing the Event Status or Maximum Attendees.
Scheduling a Program.
