Previous  Next          Contents  Index  Navigation  Glossary  Library

Understanding Resource Booking

Resources are facilities, people or equipment that you need to book to run an event. You can book resources for the following:

Resources are divided into resource types. Two resource types are predefined:

You, or your supervisor, can define generic resource types, such as overhead projectors, networked PCs and stationery.

Resource Types and Double-booking

Oracle Training Administration prevents you from double-booking certain types of resource:

By definition, you only have one of each named trainer or venue, so you cannot double-book resources of this type.

You can define as many other resource types as you require at your site. These are divided into consumable resource types (such as manuals and stationery), which are not returned to stock after an event, and non-consumable resource types (such as overhead projectors and computers), which are loaned for the duration of the event only.

Oracle Training Administration does not prevent you double-booking consumable resources. In effect, it assumes you have an unlimited stock of these resources. If you try to double-book a non-consumable resource, the system warns you that the resource is already booked, but does not prevent you confirming the new booking. This provides you with some flexibility in the way that you define and manage these resources.

Attention: Oracle Training Administration only checks for double-bookings when the status of the booking is Confirmed. This enables you to double-book trainers and venues while you are planning an event and, perhaps, testing various event date and booking scenarios. If you want to check whether a booking with the status of Planned overlaps another booking, use the Resources Booked folder to view existing bookings.

Booking Resources Using Different Methods

You, or your supervisor, may have previously defined resources that are required or useful to run events for a particular activity version, and the quantity that you should book.

If resources have been defined as required or useful, you can book them by one of two methods:

If a resources have not been defined previously as required or useful, you manually select the resources to book for the event.

When Should You Use the Automatic Method?

Use this short cut to see all the resources that have been specified as required for an event. You can then book them all together, saving you time.

You can of course delete any, or all of the required resources, if you do not want to book them.

When Should You Use the Individual Method?

Use this method to see the resources that are required or useful to run events before you book them. You can recognise required resources in the resource checklist as they have the value Y(es) in the Required column.

You can then select the resources you want to book from the list.

See Also

Booking Resources

         Previous  Next          Contents  Index  Navigation  Glossary  Library