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If you are a user with authority, you can automatically add these competencies delivered by the activity, along with the proficiency levels, to a student's Competence Profile.

If you add the competencies, OTA uses the start date of the event as the date at which the student is proficient in the competencies. If the student already possesses that competence but at a different proficiency level, OTA adds the competence at the new profiency level from the start date of the event, and ends the competence at the previous proficiency level from the day before. This new proficiency level can be higher or lower than that previously demonstrated by the student.

You can, of course, override the start date and the proficiency levels, if required. For example, a student may not be proficient in a competence until mid way through an event. If the student is judged to be proficient in the delivered competencies, but not at the level identified by the activity, you can override the proficiency level and select the correct one. If the student is judged not to have gained some of the competencies identified for the activity, or if the event does not deliver identified competencies, you do not need apply them to the student's Competence Profile.

When Can You Update the Profile?

To update a competence profile:

1. Do one of the following:

• If the student's details are displayed in the Enrollment Details window, choose the Functions button and select Update Student Competencies.

• If the student's details are not displayed in the Enrollment Details window, first select the event and student, then choose the Functions button and select Update Student Competencies.

The competencies this activity delivers are then displayed.

Suggestion: We suggest that you select the Student button to see the competencies the student already possesses, and at which level, before you update the Competence Profile.

2. You can either apply the competencies exactly as they are, or you can make changes to them first.

Making Changes to Delivered Competencies

3. If you want to change the proficiency level at which the student demonstrates the competence, select the new proficiency level from the Override field.

4. The date from which the person acquires the competence at this level defaults from the event start date. You can change this date, if required, but you cannot enter a date that starts before the activity start date. You can also enter the end date, if required.

5. You can select the method by which the person gained the competence, such as training course or previous experience, in the Source field.

6. Enter the date when the person's proficiency in this competence should be reviewed.

7. Select the method of certifying that the person attained the competence at the recorded level, such as by examination.

8. Enter the date when the person's proficiency in this competence should be reviewed.

9. Enter any comments, if required

Applying the Competencies

10. Check the Apply box alongside each competence you want to add the student's Competence Profile.

11. Choose the Apply button, and OTA displays a message indicating that the competencies and proficiency levels have been added to the Competence Profile.