Defining Payables Options
When you integrate Oracle Projects with Oracle Payables, you define the following options in the Expense Reports region of the Payables Options window of Oracle Payables.
You import Oracle Projects expense reports to Oracle Payables and then use Oracle Payables to pay the expense reports. The employee must be a supplier to successfully import expense reports. You can either manually enter all employees as suppliers, or you must enable the Automatically Create Employee as Supplier Payables option. If you enable the option, you can set defaults for the suppliers that the system creates during Invoice Import.
Automatically Create Employee as Supplier
If you do not manually enter employees as suppliers, enable the Payables option for automatically creating suppliers from employee information. If you enable this option, Oracle Payables enters the employee as a supplier the first time it imports an expense report for the employee. Payables Invoice Import cannot create invoices from expense reports if the employee is not a supplier and you have not enabled this Payables option.
Terms/Pay Group/Payment Priority
If you enable the Automatically Create Employee as Supplier option in the Expense Report Payables Options, Oracle Payables will use the default values you supply to create the supplier records during Invoice Import.
Apply Advances
This option determines the default value for the Apply Advances option in the Expense Report window. If you enable this option, Oracle Payables applies advances to employee expense reports if the employee has any outstanding paid advances.
Hold Unmatched Expense Report Invoices
If you enable the Automatically Create Employee as Supplier Payables option, this option defaults for the suppliers and supplier sites Payables creates during Invoice Import. When this option is enabled for a supplier site, Payables requires that you match each invoice for a supplier site to a purchase order.
See Also
Payables Options Oracle Payables User's Guide
Suppliers Oracle Payables User's Guide
Integrating Expense Reports with Oracle Payables
| Fremont Corporation's accounting department prefers to have Oracle Payables create supplier entries for employees who submit expense reports.
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| Payables Option
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| Automatically Create Employee as Supplier
| Enabled
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