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Oracle Projects uses the budget entry method and resource list that you specify for the draft when copying actual amounts to the budget amounts. If you specify a budget entry method that uses both top and lowest task budgets, the budget lines are created at the lowest task level, using the resources in the resource list to which the actuals are mapped. Oracle Projects copies the actual amounts using the lowest level in the resource list; it uses the resources in the resource list, if resources are used; otherwise, it uses the resource groups. The resources are used even if you have budgeted at the resource group level. See: Resources and Resource Lists and Summarizing Actuals and Commitments by Resource.

The resulting new draft reflects the actuals incurred. If a resource was previously budgeted, but no actuals were incurred, this resource is not copied to the new draft budget. If an actual was incurred but was not previously budgeted, a new budget line is created in the budget to reflect the actual that was incurred.

In the following example, you enter the following actuals for that resource, and associate the following resource list with Project X.

Actuals
Period	Employee	Amt.	Resource	Qty.
PA 1	Marlin	100	Professional	2 hrs.
	Vincent Business Supply	77	Supplies
PA 2	Marlin	150	Professional	3 hrs.
	Gray	10	Computer Services	1 hrs.
	Robinson	50	Clerical	1 hrs.

Resource List (Expenditure Type by Expenditure Category)
Resource Group	Resource	Resource Type
Labor	Professional	Expenditure Type
	Clerical	Expenditure Type
Asset	Computer Services	Expenditure Type

When you copy actuals from Project X, the following resulting budget lines are created:

Resulting Draft
Period	Resource Group	Resource	Qty.	Amt.
PA 1	Labor	Professional	2	100
	Uncategorized	Uncategorized		77
PA 2	Labor	Professional	3	150
	Labor	Clerical	1	50
	Asset	Computer Services	1	10

   To copy actual amounts to budget amounts:

Prerequisite

   Run the Update Project Summary Amounts process for the project and the periods for which you want to copy actuals. Oracle Projects uses the project summary amounts when copying actuals to budget amounts. See: Updating Project Summary Amounts.

Note: Only actuals from periods whose ending dates are earlier than the current date will be copied to budget amounts.

1. Navigate to the Budgets form.

2. Choose the project and budget type into which you want to copy actuals.

3. Choose Find Draft.

4. Choose Copy Actuals.

5. Enter the period range for which you want to copy actuals. Enter GL periods if you are budgeting by GL period, or PA periods if budgeting by PA period.

The default start period is the earliest period for which the project has summarized actuals for the resource list used on the budget. The default end period is the current reporting period.

6. Choose OK.

7. Revise the budget amounts if necessary.

8. Save your work.