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To define input values:

1. Set your effective date early enough to handle any historical element entries you want to make.

2. Enter or query the element in the Element window and choose the Input Values button.

3. Enter the name of the first input value. Remember that if you want to define a pay value, you must name it Pay Value.

4. Select the unit type of your input value (money, hours, character, date, number, or time). A Pay Value must have the unit type Money if the element is in a payments type classification.

5. You can use the Sequence field to change the order in which the input values appear in the Element Entries window.

6. Check the Required check box if all entries of the element must have a value for this input.

7. Check the User Enterable check box if users can enter a value for this input. Uncheck it if you want to ensure that the default value is entered for all employees.

8. Check the Database Item check box if the value can be used as a Database Item in formulas or QuickPaint inquiries.

Database Items are simple identifiers that the system uses to find specific items of information in the human resources database.

Default Values

To enter a default for an input value:

1. Enter the value in the Default field.

2. If you want existing entries to be updated whenever the default is changed, check the Hot Default check box. The input value must be required if you want to use this option.

A hot default appears in the Element Entries window in quotation marks. If the user overrides the default, subsequent changes to the default will not affect the entry.

Validation

To enter validation for an input value:

1. Do one of the following:

• Enter maximum and minimum values for the input.

• Select a QuickCode Type to act as a lookup supplying a list of valid values.

• Select a formula to validate entries for this input value. Formulas can return messages to users about the success or failure of the validation.

2. Select Warning or Error to determine whether the system warns users that an entry is invalid or prevents them from saving an invalid entry. You cannot select a value if you chose a Lookup because a user cannot enter an invalid value for an input value validated by lookup.

See Also