Using Oracle Human Resources with Oracle Payroll
Oracle Human Resources and Oracle Payroll are available for purchase together as the components of a closely integrated human resources management system. This system combines Oracle Human Resources and Oracle Payroll windows under a single menu structure, sharing windows and underlying tables wherever possible to eliminate redundant data entry, maintenance and storage.
For Oracle Human Resources or Oracle Payroll, you enter and maintain the same fundamental human resource information about your structure and operations, your employees and their assignments, and employee compensation and benefits. You then add the specialized information you need specifically for human resources or payroll management and administration.
Shared Information in Oracle HRMS
The common core of fundamental information used by both human resources and payroll managers and staff includes:
- payrolls with their calendars and pay periods
- the currencies and methods of payment you use
- Your organizational structure:
- internal organizations, such as companies, divisions, departments, work groups, or production team
- external organizations of key importance to you, such as employment agencies, tax authorities, or union headquarters
- organization location information, including addresses and telephone numbers
- hierarchies showing the relationships between your organizations
- any grade and grade scale structures you use
- Your employees' essential personal information, such as:
- Your employees' current work statuses, such as:
- Your employees' assignments to:
- grades, or grades and grade steps
- groups having a compensation-related factor in common, such as membership in an insurance or pension plan or participation in an employee stock purchase plan
- jobs, or jobs and positions
- Elements of your employees' pay and benefits:
- earnings such as salary, wages, commissions, bonuses, allowances
- employer charges such as employer contributions to legislatively-mandated or private insurance or pension plans
- deductions such as contributions for union dues or employee stock purchase plans
- nonpayment benefits such as vacation time or a company car
Shared Windows in Oracle HRMS
While many of the windows in your system relate exclusively to the human resources or payroll function, some include information relevant to both functions. These latter windows are shared windows.
Shared windows can include some information fields relevant to both human resources and payroll users, and other fields for information specific to either human resources or payroll users but not both.
Using Shared Windows
You can control the use of fields on shared windows by the value your system administrator gives to each user or responsibility for the HR:User Type profile option. The three valid values are:
Users with an HR User profile are restricted in their use of fields on certain windows. In particular:
- they do not see certain fields on the Element window, which are only required if you are processing elements
- they cannot assign employees to a payroll if both Oracle Payroll and Oracle Human Resources are installed
- they do not see the Statutory Information field in the Payroll window
- they cannot adjust element entry Pay Values
