Previous	Next		Contents	Index	Navigation	Glossary	Library

   To enter purchase order distribution information:

1. Navigate to the Distributions window by selecting the Distributions button in the Shipments window. The Shipments window is accessed from the Purchase Orders window. You begin in the Destination alternative region.

2. Enter the line Number for the distribution line. If you enter a new distribution line, Purchasing displays the next sequential line number available. You can enter any line number that does not already exist.

3. The destination type determines the final destination of the purchased items. Choose one of the following options:

Expense - The goods are delivered to the requestor at an expense location. The destination subinventory is not applicable.

Inventory - The goods are received into inventory upon delivery. You can choose this option only if the item is stock enabled in the ship-to organization.

Shop Floor - The goods are delivered to an outside processing operation defined by Work in Process. You can choose this option only for outside processing items.

4. Enter the Requestor and Deliver To location for this distribution. If the destination type is Inventory, you can also enter the Subinventory.

5. Enter the Quantity of the purchase order shipment that you want to charge to the Accounting Flexfield. The default value comes from the quantity you enter in the Shipments window. If you decrease the default quantity, Purchasing automatically defaults on the next distribution line the total quantity you have not yet assigned to a distribution line.

6. Enter the Charge Account. When you save your changes in this window, Purchasing uses the Account Generator to automatically create the following three accounts for each distribution:

• Charge: the account to charge for the cost of this item

• Accrual: the AP accrual account

• Variance: the invoice price variance account

If you are using encumbrance control, Purchasing also creates the following account for each distribution:

• Budget: the encumbrance budget account

The Account Generator creates these accounts based on predefined rules. See: Using the Account Generator in Oracle Purchasing.

If the destination type is Expense, the default charge account you enter in the Purchases Order Preferences window overrides the charge account supplied by the Account Generator, and you can update the charge account here.

For outside processing lines, the cursor does not enter this field during initial entry, since the Account Generator cannot build accounts until you have entered the Resource Sequence in the Outside Processing window.

7. Enter the GL Date you want to use when you reserve your funds. You can enter a GL Date only if you set up your financials system options to use encumbrance or budgetary control for purchase orders. The default is the current date. See: About Financials Options. See: Budgetary Control and Online Funds Checking.

If you enter a date that belongs to two separate accounting periods, Purchasing automatically creates a journal entry in the first accounting period that contains this date. See: Controlling Purchasing Periods.

The Reserved check box indicates whether you successfully reserved funds for this purchase order distribution. You reserve your distribution when you approve your purchase order. You cannot change any purchase order distribution that you have already encumbered. See: About Financials Options See: Budgetary Control and Online Funds Checking.

   To enter distribution detail information:

1. Select the More alternative region.

The Online check box indicates whether this distribution is part of an on-line requisition. If so, Purchasing displays the requisition number and line number.

2. If this distribution comes from an on-line requisition, Purchasing displays the Requisition Number and Line number, you cannot update this field. If this distribution does not come from an on-line requisition, enter the paper requisition number in this field. The default is the paper requisition number from the Purchase Order Preferences window.

Purchasing displays the Budget Account, Accrual Account, and Variance Account numbers supplied by the Account Generator.

3. Enter the Rate Date for the currency. Purchasing uses this date to obtain the currency conversion rate from your conversion definitions. You cannot enter this field when you edit a purchase order created in your base currency. See: Defining Purchasing Options. See: Entering Daily Rates.

Note: The Rate Date is a required field for a foreign currency purchase order, to complete the approval process.

4. You can enter the conversion Rate between the foreign currency and the base currency only when the rate type is User. If you entered a rate date for which a conversion rate is defined, Purchasing displays that rate and you cannot change it.

   To enter project information:

• Oracle Projects is installed, or

• Oracle Project Manufacturing is installed and Project Reference Enabled is selected in the Organization Parameters window in Oracle Inventory

1. Choose the Project alternative region.

2. Select a Project Number.

For a Destination Type of Inventory or Shop Floor, you can optionally enter a Project Number if the Project Control Level is set to Project in the Project Information alternative region of the Organization Parameters window.

For a Destination Type of Expense, you can always optionally enter a Project Number.

3. If you entered a Project number, select a Task number.

You must enter a Task number for a Destination Type of Inventory or Shop Floor, if the Project Control Level is set to Task in the Organization Parameters window and if you have entered a Project number.

4. Enter Expenditure information.

Expenditure information is required only if your Destination Type is Expense.

• Select the Expenditure Type.

• If you chose an Expenditure Type, enter an Expenditure Organization.

• If you chose an Expenditure Organization, select the Expenditure Date.

5. Note that the distribution Quantity that will be charged to the project should already be entered for you.

If you change the Quantity here, then the distribution Quantity on the purchase order line changes as well.

6. Save your work.

The Charge, Budget, Accrual, and Variance accounts in the Account Description region are generated automatically. See: Using the Account Generator in Oracle Purchasing.

   To enter outside processing information:

• Select the Outside Processing button to open the Purchase Order Outside Processing window. See: Entering Outside Processing Information.

See Also