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The main advantage of creating a development event is that you can plan for and control the cost of events. For example, you can set a budget for the development event, then allocate resources, such as trainers and equipment, and calculate the actual costs for the event. You can also cost the event in detail by being able to book resources down to the minute.

Other uses of creating development events include helping to evaluate the cost of booking resources from different suppliers or venues, for example.

You can set this up in the Development Events window.

Prerequisites

   Define the activity for which you want to schedule a development event.

See: Creating an Activity.

   If you want to classify development events by type, create your classifications as values for the QuickCode Type DEV_EVENT_TYPE. For example, you might define types for different stages of the development process, such as Activity Design, Testing and Review.

See: Adding QuickCode Values.

To create a development event:

1. Enter a title to identify the development event.

2. Select the center where the work is to be done, and select the activity to be developed.

3. Select the sponsoring (administering) organization.

4. Select the event type to classify development events for reporting purposes, if required.

5. Enter the start and end dates for the development work and its duration.

Note: If you want to enroll students onto this development event later, you must enter the start and end dates for the event.

6. Enter a budget for the cost of the work, if required.

7. Save your work.

Booking Resources

You are now ready to book resources for the development work. See Booking Resources.

8. Add up the costs of each resource you book (displayed in the Cost field) to calculate the overall cost for the development work.

Checking Actual Versus Budgetted Costs

9. Query the development event in the Development Events window.

The Resource Bookings box is now checked as resources are booked for the event.

10. Enter the actual cost of the development work (that you calculated from the resources) in the Actual field.

You can now see the actual cost of the development work versus the budgetted cost.

11. Save your work.