Using Statuses to Track and Control Enrollments
You can use these event statuses to track and control the progress of enrollments in your enterprise. Figure 1 - 6 illustrates the five predefined statuses provided with Oracle Training Administration.
Creating Additional Statuses
You can also create your own enrollment statuses from these predefined statuses to better match the stages you recognize in your business.
For example, you might want to distinguish between cancellations that incur a penalty fee and those for which there is no charge. You might also use different statuses to track management approval of a Requested enrollment.
You can use these statuses to manage waiting lists and cancellations, and to trigger the issuing of standard letters. You can view the history of statuses for each enrollment.
Controlling the Status of New and Existing Enrollments
By changing the event status and setting a maximum number of places on an event, you can control the status of new and existing enrollments. For example:
- If the event status is Planned, all enrollments must be Requested or Waitlisted (or Cancelled).
- If the event is Full (that is, the number of Placed and Attended enrollments has reached the maximum), you can only enter new Requested or Waitlisted enrollments.
- If you close the event, or the enrollment period elapses, you cannot enter any new student enrollments.
- If you cancel the event, all enrollments change automatically to the status Cancelled, and you cannot enter any new enrollments.
See: Creating Enrollment Statuses.
