Defining and Linking an Absence Element
Define an absence element in the Element window.
To define an absence element:
1. Set your effective date to a day on or before the start of the first payroll period for which you want to enter absences.
2. Enter a name for the element, and select the classification Information.
Suggestion: Give the absence element and its absence type the same name, or coordinate the element name with the type name. For example, for the absence type Compassionate Leave, name the element Compassionate Leave or Compassionate Leave Absence.
3. Select the processing type Nonrecurring, and the termination rule Actual Termination.
4. Check the Multiple Entries Allowed box to enable employees to have several instances of this type of absence in a pay period.
5. If this is an absence element for a PTO accruals plan, do not select Process in Run. Uncheck this box if necessary.
6. If employees must be a certain age or have served for a certain number of years to be allowed this absence, enter this information in the Qualifying Conditions region.
Note: If this is an absence element for a PTO accrual plan, the plan setup relates length of service to accrued time off. Do not make an entry here for length of service.
7. Save the element, then choose the Input Values button.
8. In the Input Values window, create an input value to hold the amount of time taken. Select units of Day, Hours in "HH" format, or Hours in Decimal Format (to one, two, or three decimal places).
Attention: If this is an absence element for a PTO accrual plan, give the input value the name Hours or Days, to accord with the unit of measure of the plan. When you define the plan using the Accrual Plan window, this input value name appears in the Units field of the Absence Information region.
9. You can define minimum and maximum days or hours that can be entered in an absence record. If you do this, select what happens if these limits are breached:
- Select Warning for the system to warn users but allow them to breach the limits.
- Select Error for the system to issue an error message and prevent users from saving an entry that breaches the limits.
To link the absence element:
1. Set your effective date to a day on or before the start of the first payroll period for which you want to enter absences.
2. In the Element Link window, select the absence element.
3. Select eligibility criteria for this absence element. If you want to make the element available to all employees, do not select any criteria.
4. Save the link. Then define the absence type associated with this absence element.
See Also
Defining an Element (HR Users)
Defining Element Links
