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The key definition is the responsibility, which allows access to the records specified by the security profile, using the windows specified by the menu structure, and the reports and processes specified by the report security group.

At most, one responsibility can see all records for one Business Group. When you create a new Business Group, a view-all security profile is automatically created. It provides access to all employee records, and all applicant records in the Business Group. The system administrator creates a responsibility that includes this view-all security profile, then assigns this responsibility to the users who are setting up the system. They in turn can set up security profiles for other users.

To set up a new responsibility for Oracle HRMS:

1. Using a view-all responsibility, define a security profile in the Security Profile window.

See: Defining Security Profiles

2. Set up any new functions or menus required for the responsibility.

For menu functions calling customized forms or task flows, you must enter a parameter in the Parameter field of the Form Functions window.

See: Setting Up Navigation Menus

3. Define the new responsibility.

4. Create usernames and passwords related to the new responsibility.

A username can be related to more than one responsibility.

5. Set the HR User Profile Options for the new responsibility. The options you must set are:

• HR:Security Profile

• HR:User Type

You can set other User Profile Options.

6. Run the HRMS security processes

See: Running the HRMS Security Processes

Security for Reporting Users

All secure users connect to the APPS ORACLE ID. This is created when the system is installed. However, for reporting users, you should create one or more new reporting user ORACLE IDs and associate each with a restricted security profile.

The first step in this procedure is the job of the ORACLE database administrator. The other steps are normally done by the system administrator.

To set up a new reporting user:

1. Create a new reporting user ORACLE ID.

2. Register the new ORACLE ID with Application Object Library.

3. Using a view-all responsibility, define a security profile in the Security Profile window for the new ORACLE ID.

4. Run the HRMS security processes

See: Running the HRMS Security Processes