Unordered Receipts (Oracle Purchasing Help)


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Unordered Receipts

You can receive items from a supplier when you do not have a corresponding purchase order but want to receive the items so you can track them on the system while you wait for a buyer to decide which purchase order to use.

First receive the items as Unordered Receipts in the Receipts window. You can create a new receipt or add to an existing receipt for the supplier who shipped the unordered items. Then perform a standard receipt for the unordered item shipment quantity.

Use the Find Unordered Receipts window to find the receipts that are available for matching. Then use the Match Unordered Receipts window to specify the purchase order number, release, line, and shipment schedule to which you want to match the unordered receipt. Purchasing restricts the list of possible matching purchase orders/releases as follows:

The purchase order must have the same supplier as the unordered receipt

The purchase order cannot be final closed or cancelled

The purchase order must have at least one approved shipment in the same organization where you performed the unordered receipt

Except for receipts for one-time items, the item and the purchasing category on the purchase order must be the same as the item and purchasing category on the unordered receipt

You can match only to approved shipments. If you cannot locate a valid matching document for your unordered receipt, you can modify and approve an existing purchase order/release or you can create and approve a new purchase order. You can then match to this new, approved shipment

When you choose a shipment, Purchasing performs receiving control checks of the quantity received tolerance, due date threshold, and ship to location restriction.

If the RCV: Print Receipt Traveler profile option is set to Yes, receipt travelers are printed automatically when you match unordered receipts.

Unordered Receipts

See Also