Entering Training Administrators and Trainers
You can enter training administrators and trainers as people on the system, with their own addresses. Or, you can simply record that a certain number of unnamed trainers can be provided by a certain supplier.
There are a number of possible ways to enter trainers on the system:
- If Oracle Training Administration is installed without Oracle Human Resources, use the OTA Enter Person window to enter your trainers.
- If Oracle Training Administration is installed with Oracle Human Resources, use the HR Person window instead to enter your trainers, training administrators and managers.
- If you want to enter the trainer as a contact associated with the supplier, use the Suppliers window.
- If you want to enter the trainer as a contact associated with the customer, use the Customers window.
- If you want to hold names and addresses of trainers, set up segments of the Training Resource Key Flexfield structure.
If you choose one of the first four options, you can set up a segment of the Training Resource Key Flexfield structure for trainers to hold a trainer's full name. Then you can define a table-validated value set to provide a list of trainer names from the appropriate table for this segment. This means that users cannot enter new trainer names when they define resources. Instead they select trainers already entered on the system as people or contacts.
See Also
Entering Resources
Using Resources
Entering Trainers (Using the OTA Enter Person Window)
If Oracle Training Administration is installed without Oracle Human Resources, use the Enter Person window to enter your trainers (although this depends on how you choose to set up the Resource Name key flexfield for trainers).
Before You Start
Set up any address types you want to use (such as home or office) using the QuickCode ADDRESS_TYPE.
To enter trainers
1. Enter the person's name and other details in the Name region. Only the last name is required.
2. Enter a title such as Ms. or Doctor for the person in the Prefix field.
3. Enter the person's identification information in the Identifier region.
4. Enter the person's employment dates.
5. Enter details for the person as required in the Personal Information region:
- In the Birth Date field, enter their date of birth.
- In the Mail field, select Home or Office to indicate the person's preferred mail destination
- In the Type field, select External or Contact to indicate the type of mail address
- If the Work Telephone field is displayed, enter the person's work telephone number. Otherwise, use the Phone Numbers window to enter this information.
6. Save your work and choose the More... button to enter the person's address.
7. Select a national address style.
8. Enter your address information in this window and choose OK. OTA returns you to the Address window.
9. Select an address type, such as home or weekend.
10. Check Primary to identify that this is the person's main address (the first address you enter is the Primary address, by default).
Note: Only one address at a time can be the Primary address.
11. Enter the dates the person resides at this address. You must enter a start date, but you can leave the end date blank.
