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Restricting the Data Displayed in a Window

Many of the standard Oracle HRMS forms are multipurpose. For example, in the Person form, you can enter or view details of employees, applicants, contacts, or other person types that you have defined. In the Element Entries form, you can make entries for all the elements you have defined.

You may prefer to have multiple versions of these forms, each version being used for just one purpose. This approach restricts the list of values on certain fields and therefore provides for faster data entry. It also allows you to limit access to certain types of information.

For example, you might create a customized version of the View Element Entry History for Employee form that does not display the earnings elements representing salary, bonus, and commission. Most users' menus would only give them access to this customized version of the form. For the small group of people authorized to view salary, bonus, and commission figures, your system administrator can define a menu function to allow access to the uncustomized form.

Table 1 - 20 lists the forms you can customize and the criteria you can use to restrict access to information.

Form Restrict By Values
Adjust Balance (Oracle Payroll form) Element Set User defined
Element Processing Type Recurring, Nonrecurring
Assignment Folder Person Type User defined
Define User Values Table Name User defined
Element Entries Element Set User defined
Element Processing Type Recurring, Nonrecurring
Entry Type Override
Event Bookings Employee or Applicant Employee, Applicant
List Employees by Element Element Set User defined
Element Processing Type Recurring, Nonrecurring
List People by Special Information Employee or Applicant Employee, Applicant
Special Information Type User defined
Person Type User defined
Organization Organization Classification List of Organization Classifications
Payroll and Assignment Processes (Oracle Payroll form) Action Type List of Action Types (e.g. Run, Pre-payments, Reversal)
People Folder Person Type User defined
People (PERWSEPI), People and Assignment (PERWSHRG) Person Function Enter Employee, Enter Applicant, Hire people already on system
Person Type User defined
Position Occupancy Folder Employee or Applicant Employee, Applicant
Run QuickPaint Report QuickPaint Inquiry User defined
Person Type User defined
Assignments Assignment Sets, Assignments
Special Information Special Information Type User defined
View Element Entry History for Employee Element Set User defined
Element Processing Type Recurring, Nonrecurring
Table 1 - 20. List of Customizable Forms

See Also

Types of Data Restrictions

Defining an Element or Distribution Set

Defining Customized Forms

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