Using the Salary Administration Window (Oracle HRMS Help)


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Using the Salary Administration Window

Use the Salary Administration window to enter a salary amount for a new employee, to propose a salary change for a current employee, or to approve a salary proposal.

Entering an Approved New Salary

Use the procedure below to enter:

a starting salary amount for a newly hired employee, or

a salary amount for a current employee assigned to a new salary basis. This could be, for example, an employee moving from an hourly wage to a monthly salary.

Notice that you cannot enter multiple components of a starting salary for a newly hired employee or one assigned to a new salary basis.

To enter a salary for a new employee, or one assigned to a new salary basis:

1. Enter the start date for the salary. For a new hire, this is usually the hire date.

2. Enter the amount of the salary in the New Amount field.

3. You can select a reason.

4. Save the new salary. Its approval is automatic.

Entering a Salary Proposal

You can propose a salary change for someone at any time. If you entered intervals for regular salary reviews in the Salary Information region of the Assignment window, Oracle HRMS uses this information to display the date of the next scheduled salary review. However, you can override this date, provided that the date you enter is after the date of the last approved salary.

If there is an unapproved salary proposal recorded for the assignment, you must approve or delete this proposal before you can enter a new proposal.

You can enter a salary proposal as a new amount, a single change amount or percentage, or multiple change amounts or percentages (reflecting different reasons, such as a merit award and a cost of living component).

To propose a salary change:

1. In the Salary region, enter the date when the new salary should come into effect.

2. If you want to hold multiple reasons for a salary change, check the Use Multiple Components check box.

3. Do one of the following:

If you did not check the Use Multiple Components box, enter the salary change in the Salary region. You can enter a new salary amount, or the amount or percentage of the proposed change.

If you did check the Use Multiple Components box, use the Components region. Select the reason for each component of the proposal and the amount or percentage of each proposed change.

Notice that each percentage is applied to the last approved salary. For example, if the last approved salary is 3000 and there are two components of 10% and 5%, the new amount is 3000 + 300 + 150.

To effect a salary decrease, enter a negative number in the Change Amount or Change Percent field.

4. You can select a reason for the overall salary change.

5. If you entered a time period for regular salary reviews in the Salary Information region of the Assignment window, the date of the next review appears automatically. You can change this date.

6. To associate the salary change with a performance review, choose the Performance button. Enter the date of the review and select a performance rating. In the Interview region, you can select a review that was recorded in the Employee Review window.

7. If you entered a time period for regular performance reviews in the Salary Information region of the Assignment window, the date of the next review appears automatically. You can change this date.

8. Save your proposal.

Approving a Salary Change

A salary proposal does not go into effect until it receives approval. If you have recorded multiple components of a salary proposal, you can approve each component independently. However, none of them goes into effect until you approve the overall proposal.

When you approve a salary, Oracle HRMS creates or updates a salary element entry for the assignment. You can view this entry in the Element Entries window, but you cannot change it there.

Note: You may not be able to approve salaries. This is controlled by a menu function set up by your system administrator.

To approve a salary change:

Query the proposal, check the Approved box, and save. If some individual components were not already approved, you are warned and they are automatically approved if you continue.