Creating a Finance Header
You can open the Finance Header window from the menu or by choosing the Finance header button on one of the following windows:
- Enrollment Detail: to create a receivable header for an enrollment
- Resource Booking: to create a payable header to the supplier of a resource
- Customer for Restricted Event: to create a receivable header for a customer associated with a restricted event that is priced on a Per Customer basis
If you open the window from the menu, it contains buttons that enable you to cancel headers, reinstate cancelled headers, and enter new finance lines for the header.
If you open the window from another window, these buttons are not displayed. Within the context of entering an enrollment or resource booking, you can only select an existing header or enter a new header. The system automatically creates a finance line for this header.
Prerequisites
Create payment methods as values for the QuickCode Type PAYMENT_METHOD.
Create the customer, with site addresses and contacts.
To create a finance header:
1. Select the header type and, for a Receivable header, a subtype of:
- Standard if the invoice should be issued after the event.
- Prepayment if the invoice should be issued before the event.
- Prepurchase Use if the cost of the enrollment is to be deducted from a prepurchase balance.
- Prepurchase Payment if you are creating the invoice for a prepurchase agreement.
2. Select the organization that is responsible for the header in the Raised By field.
3. Select the customer or supplier if the correct information does not appear by default.
4. Select a contact and an address.
5. Select the appropriate payment method.
6. Select the status Awaiting Transfer when you are ready for this header to be transferred to your financial system.
Oracle Training Administration updates the status of all finance lines that had the same status as the header.
Note: If you are creating a finance header while you are entering an enrollment, Oracle Training Administration defaults generic financial information into the Finance Header window for you. You must complete all the information before you can save your work and generate the finance line and identity number.
Performing the Next Step:
- If you are creating a finance header while you are entering an enrollment, go back to entering an enrollment.
Selected Fields
Supersedes: If you cancel a header that has already been transferred, the system creates a new header of type Cancellation that supersedes the old header. The system uses this field to show the relationship between the headers.
Paid: If this box is checked, the interface to your financial system has returned the information that the header has been paid.
External Ref, Date, Message: Your financial system can return a value to these fields the header is transferred.
See Also
Transferring Headers and Lines to a Financial System
Creating a Finance Line
Moving Finance Lines to a New Header
Cancelling Finance Headers and Lines
Deleting Finance Headers and Lines
Restoring Cancelled Lines and Headers
Creating a Prepurchase Payment Finance Header
